Paul Galvin's (old) SharePoint space [SharePoint

Just another site

SharePoint Designer Workflow Cannot Access “Remote” or “Foreign” Lists

Here’s another common SharePoint Designer workflow question:

"Can I access (read/write) SharePoint lists via workflows which do not reside on the same site as the list itself?"

The simple answer is: No.

As in so many ways, however, we have to qualify that (which is a good thing in this case).  The platform lets us create extensions to the produce in many ways, including a custom action (see my little codeplex project here for an example).  A custom action lets us do basically anything we want from SharePoint designer workflow.  I’m a big fan of this, in fact, since it gives us the best of both worlds — a declarative end-user friendly designer with the full depth of the .NET framework at our finger tips.

Sadly, if you’re using SPD, there’s a good chance you’re doing that because you can’t use visual studio (due to the fact that visual studio requires a deep developer background).  I don’t have any good answer to that problem except that you should prevail upon one of your technical co-workers to create the kind of custom action you need.  Alternatively, work with management to hire or contract that kind of resource.


Subscribe to my blog.

Follow me on Twitter at

Technorati Tags:

2 responses to “SharePoint Designer Workflow Cannot Access “Remote” or “Foreign” Lists

  1. Will Dieterich November 10, 2008 at 11:26 am

    There is an activity at which provides the capbility to copy list and documents to a different list or library.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: