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Control Workflow Behavior with Custom Lists (Again)

Earlier this month, I put together an article originally planned for Mark Miller’s www.endusersharepont.com.  However, I instead used like Dustin Hoffman used a cross at the end of the The Graduate to fend off my (awesome! friendly!) editor at TechTarget.

This is another SharePoint Designer workflow article in the same vein as my more recent effort here: http://www.endusersharepoint.com/?p=1226 ("Use Control Lists to Create Flexible Workflow Solutions").

It starts like this:

HAVE YOU EVER wished you could temporarily disable a SharePoint Designer workflow? You may want to do this in order to mass-approve a large number of documents without setting off dozens — or possibly hundreds — of unnecessary workflows.

One way to accomplish this is to access the workflow using Share-Point Designer and disable it. To do that, you’ll need to open up SharePoint Designer, access the workflow, change its properties and re-save it. The problem with that method is that it’s a little messy and likely to ring lots of alarm bells at most companies.

In general, fiddling about with SharePoint Designer workflows is not a good practice in a production environment, nor is it part of a well controlled process.

The article then walks you through a solution to this problem that uses a custom list to turn the WF on or off as needs dictate.  Read the whole thing here (http://wp.bitpipe.com/resource/org_1127860336_240/SharePoint_vol5_v6%201_16.pdf). 

This article was inspired by a question asked on the forums here: http://www.endusersharepoint.com/STP/. Although I spend far more time on the MSDN forums, I strongly recommend that you have a peek at the EUSP forum as well, particularly for end user oriented questions.  It’s yet another source of good information and advice.

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